Tuesday 16th August 2022

How to edit text on scanned PDF document

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Editing text in a scanned document may sound rigid, but thanks to certain apps, it is not that tough. Check out more details on such apps:

How to edit scanned pdf documents text, how to edit scanned pdf

Representational Image / Unsplash

Scanned PDF documents are one of the toughest file types to work with. When a user scans a document and saves it in PDF, all texts, diagrams, graphics and images are merged into a large file that can’t be edited. But a few apps are here for the rescue. It is now possible to edit the text on a scanned PDF document.

When we scan a document for editing, these apps automatically run OCR (optical character recognition) in the background and converts the documents into editable text and images.

What is OCR?

Optical Character Recognition technology is a business solution for automatic data extraction from printed or written text from a scanned document or image file.

Then converting the text into a machine-readable form to be used for data processing like editing or searching.

Steps to editing the text in a scanned document

  • Open the scanned file in Acrobat
  • Choose Tools > Edit PDF
  • Click the text element you want to edit and start typing.
  • Choose File>Save As and type a new name for the edited document

Editing scanned PDF Documents in Word

Through words, it is possible to edit a printed scanned copy.

Steps:

  • Launch Microsoft OneNote on your computer.
  • Open the ‘Insert Picture’ window
  • Insert an Image
  • Extract Text from Image
  • Open New Word Document
  • Import Text to Document
  • Edit New Document.

Govt Software for editing text on scanned images

The IT Ministry in 2018, launched desktop software, e-Aksharayan. The software was launched to easily enable the editing of text printed on scanned documents.

The download of e-Aksharayan is free from its website.

The software supports editing in seven Indian languages, which are:

  • Hindi
  • Bangla
  • Malayalam
  • Gurmukhi
  • Tamil
  • Kannada
  • Assamese

This step was taken to reduce the gap in internet accessibility which is there due to the non-availability of Indian Languages.

e-Aksharayan is an optical character reorganization engine for Indian languages by the Government of India.

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